Payroll Administrator / Staff Accountant

Location(s): New York, NY

The Payroll Administrator position will report directly to the Corporate Controller and is responsible for company-wide payroll processing as well as assistance of the accounting department with duties related to payroll and other accounting functions. The primary responsibilities include processing payroll, maintaining the required payroll records, entering new hire information, processing new hire forms including W-4 and I-9, processing deductions such as garnishments, income execution orders and other special payroll deductions.

Responsibilities:

  • Payroll processing, including reviewing timesheets for hourly employees
  • Process new hire/terminations/leave in payroll system and ERP
  • Generation of payroll reports for management
  • Generation of general ledger entries to record payroll
  • Ensuring that deductions are entered correctly and are in compliance with applicable federal, state, or local laws
  • Enter deductions related to benefits
  • Reconcile deductions from deduction reports to payroll reports
  • Process manual checks when required
  • State registrations for withholding and unemployment account
  • Assist employees with Payroll questions
  • Collection of open receivables
  • Reconciliation of payroll related general ledger accounts
  • Producing and maintaining schedule for fund of 401K/Roth deductions

Qualifications:

  • 2-3 years of experience in payroll processing
  • Ability to maintain confidentiality and exercise extreme discretion
  • High level of attention to detail and accuracy
  • Knowledge and experience with ADP Workforce NOW required
  • Knowledge of federal, state, and local payroll laws
  • Knowledge of state employment rules
  • Excellent analytical and problem solving/judgment skills
  • Excellent computer skills, particularly with Excel
  • Excellent written/verbal communication skills
  • Ability to multi-task and work to complete assigned tasks under deadlines